Administrative Assistant (JO-2301-188992)

Company: Ultimate Staffing Services
Location: Oceanside
Posted on: January 20, 2023

Job Description:

Job DescriptionThis position is on-site, office systems and procedures to include extensive client interface, answering phones, responding to emails, managing calendars, and fabulous customer service. The ideal team member should work well independently as well as in a team environment.Position Responsibilities* Provide support to management* Manage all inbound lead phone calls, emails, and chats* Assist with presentations in terms of collecting and organizing the data* Check data accuracy in written orders and invoices* Contact clients to obtain missing information and/or answer queries* Maintain and update sales and customer records* Shipping follow up to ensure customer orders have been received and ability to troubleshoot ifnecessary* Strong organizational skills and ability to follow up* Assist in maintaining and uploading product to company website, title pages and search terms* Provide marketing assistance in creating collateral material* Graphic design software knowledge desirable* Ability and willingness to travel to tradeshows and events for support to sales team* Additional duties as are assignedMinimum Requirements* High school degree or equivalent.* 3 + years of administrative / customer service* Experience with Apple products, iMac, iMac server and iPhone.* Proficient in all Microsoft Office for Mac products.* Extremely organized. Strong multitasking and time-management skills* Ability to maintain confidentiality when dealing with sensitive information.* Excellent written and verbal communications skills in English* Good written and verbal communications in Portuguese- MUST be fluent * Critical thinking and judgement skills* Positive attitude, sense of humor and enthusiastic can-do outlook.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate Staffing Services, Oceanside , Administrative Assistant (JO-2301-188992), Administration, Clerical , Oceanside, California