Administrative Assistant (JO-2301-188992)
Company: Ultimate Staffing Services
Location: Oceanside
Posted on: January 20, 2023
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Job Description:
Job DescriptionThis position is on-site, office systems and
procedures to include extensive client interface, answering phones,
responding to emails, managing calendars, and fabulous customer
service. The ideal team member should work well independently as
well as in a team environment.Position Responsibilities* Provide
support to management* Manage all inbound lead phone calls, emails,
and chats* Assist with presentations in terms of collecting and
organizing the data* Check data accuracy in written orders and
invoices* Contact clients to obtain missing information and/or
answer queries* Maintain and update sales and customer records*
Shipping follow up to ensure customer orders have been received and
ability to troubleshoot ifnecessary* Strong organizational skills
and ability to follow up* Assist in maintaining and uploading
product to company website, title pages and search terms* Provide
marketing assistance in creating collateral material* Graphic
design software knowledge desirable* Ability and willingness to
travel to tradeshows and events for support to sales team*
Additional duties as are assignedMinimum Requirements* High school
degree or equivalent.* 3 + years of administrative / customer
service* Experience with Apple products, iMac, iMac server and
iPhone.* Proficient in all Microsoft Office for Mac products.*
Extremely organized. Strong multitasking and time-management
skills* Ability to maintain confidentiality when dealing with
sensitive information.* Excellent written and verbal communications
skills in English* Good written and verbal communications in
Portuguese- MUST be fluent * Critical thinking and judgement
skills* Positive attitude, sense of humor and enthusiastic can-do
outlook.
We are an equal opportunity employer and make hiring decisions
based on merit. Recruitment, hiring, training, and job assignments
are made without regard to race, color, national origin, age,
ancestry, religion, sex, sexual orientation, gender identity,
gender expression, marital status, disability, or any other
protected classification. We consider all qualified applicants,
including those with criminal histories, in a manner consistent
with state and local laws, including the City of Los Angeles' Fair
Chance Initiative for Hiring Ordinance.
Keywords: Ultimate Staffing Services, Oceanside , Administrative Assistant (JO-2301-188992), Administration, Clerical , Oceanside, California
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