Administrative Assistant

Company: Rose International
Location: Downey
Posted on: June 28, 2025

Job Description:

Date Posted: 04/01/2025 Hiring Organization: Rose International Position Number: 480589 Industry: Healthcare Job Title: Administrative Assistant Job Location: Downey, CA, USA, 90242 Work Model: Onsite Shift: Mon to Friday 8:00 AM to 5:00 PM Employment Type: Temporary FT/PT: Full-Time Estimated Duration (In months): 7 Min Hourly Rate ($): 25.50 Max Hourly Rate ($): 25.50 Must Have Skills/Attributes: MS Excel, MS Office, Spreadsheets, Word Processing Experience Desired: Calendar management, Event coordination, meetings (3 yrs); PowerPoint presentations for meetings (3 yrs) Required Minimum Education: High School Diploma or equivalent Preferred Education: Bachelor’s Degree Job Description Required Education: • High School Diploma Required Qualifications/Skills/Experience: • 3 years of experience in an administrative support role • Proficiency in MS Office Suite (PowerPoint, Excel, MS Teams) • Excellent communication skills • Strong organizational abilities • Effective time management • Resourceful, innovative, and proactive approach • Adaptability to changing work requirements Preferred Qualifications/Skills/Experience: • Bachelor's degree • Experience working with senior-level executives • Background in healthcare administration (preferred but not required) The Administrative Assistant II position is a full-time, onsite role in Downey, CA. The role requires an experienced professional with strong organizational, communication, and time-management skills to support mid-to-senior level managers. Responsibilities include calendar management, event coordination, and data/material preparation. The candidate must be proficient in Microsoft Office Suite and comfortable handling occasional same-day travel (20%) for administrative tasks such as lunch pickups and meeting preparation. The ideal candidate should be resourceful, adaptable, and proactive, with a keen attention to detail and the ability to manage multiple priorities. The role does not allow for remote work and requires adherence to business dress code standards. Job Duties: • Calendar Management: Organize and schedule meetings, appointments, and travel arrangements for senior staff. • Event Coordination: Plan and execute office events, including logistics such as venue booking and catering. • Data & Document Preparation: Create presentations, reports, and budgets using MS Office Suite. • Administrative Support: Draft correspondence, manage projects, and handle confidential information. • Travel Coordination: Arrange and facilitate same-day travel (20%) for meeting preparation and logistics. Travel Requirements: • Yes, approximately 20% (primarily same-day travel for office-related errands like lunch pickups or meeting preparations) Expected Shift and Interview Type: • Mon – Friday 8:00-5:00PM • Interview Process: Yes, in person Only those lawfully authorized to work in the designated country associated with the position will be considered. Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements. Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Keywords: Rose International, Oceanside , Administrative Assistant, Administration, Clerical , Downey, California