Administrative Assistant
Company: Robert Half
Location: Valencia
Posted on: February 18, 2026
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Job Description:
Job Description Job Description We are looking for a
detail-oriented and proactive Administrative Assistant to join our
team in Valencia, California. This Contract to permanent position
involves managing complex schedules, coordinating recruitment
activities, and providing comprehensive support to executive
leadership. The ideal candidate will excel in multitasking,
maintain a high level of professionalism, and ensure smooth
administrative operations. Responsibilities: • Manage and
coordinate interview schedules, ensuring availability across
multiple time zones and maintaining precise records. • Communicate
interview logistics and updates to candidates in a clear and timely
manner. • Arrange candidate travel accommodations, such as flights,
hotels, and reimbursements, when necessary. • Support the
recruitment team with tasks like posting job openings, tracking
metrics, and coordinating candidate assessments. • Prepare agendas,
attendee lists, and virtual meeting setups for executive meetings
and other events. • Handle executive expense reporting, including
tracking, reconciling, and submitting financial documents in line
with company policies. • Monitor executive leadership’s budgets and
address discrepancies in collaboration with the finance team. •
Assist with planning and executing office events, including
team-building activities and corporate celebrations. • Maintain
office supplies inventory and coordinate with vendors to ensure
smooth daily operations. • Provide administrative support for
onboarding new employees, including workspace preparation and
welcome materials.• Minimum of 5 years of experience in
administrative roles. • Strong organizational skills with the
ability to manage complex schedules and prioritize competing
demands. • Proficiency in data entry and maintaining accurate
records. • Excellent communication skills, both verbal and written,
for handling calls and correspondence. • Familiarity with virtual
meeting platforms such as Zoom and Teams. • Experience with expense
reconciliation, including tracking and coding financial documents.
• Ability to handle sensitive and confidential information with
discretion. • Proven ability to support event planning and
logistics for corporate activities.
Keywords: Robert Half, Oceanside , Administrative Assistant, Administration, Clerical , Valencia, California
