Sales and Service Admin (Medical Equipment)

Company: Jobot
Location: Irvine
Posted on: June 24, 2025

Job Description:

Sales & Service Admin w/ Reputable Medical Device and Equipment Company! This Jobot Job is hosted by: Ba Tran Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $50,000 - $52,000 per year A bit about us: We are a leading Healthcare and Medical Equipment Manufacturer with over a century of experience in developing and delivering innovative medical systems that have been utilized across the globe. We believe in helping improve patient, physicians, Healthcare providers, and the medical field in the tools that are used in this space. Our cutting edge technology can be found in most Healthcare facilities and we have the vision of continuing to provide best in class medical systems for many more decades to come! Why join us? Competitive Compensation, Profit Sharing and Benefits Package We are a large, growing and well recognized Global organization Work with intelligent and dedicated professionals daily who are committed to furthering your career We are dedicated in providing the best in quality of products and services to fulfill our mission to continuously contribute to Health & Society Job Details We are looking for an experienced and dedicated Sales and Service Admin to join our team in the Medical Equipment industry. This role involves managing the processes related to medical equipment sales and services. You will be responsible for handling purchase orders, managing warehouse stock, tracking shipments, and resolving customer order/service-related issues. You will also be involved in maintaining records, coordinating shipments, communicating key information, and managing shipping documents. This position requires a high level of professionalism, excellent organizational skills, and an ability to handle confidential information discreetly. Responsibilities: Completing sales and invoicing processes for customer and/or supplier purchase orders, and the administration of warehouse stock. Reviewing and validating correct purchase order information (i.e. terms, pricing, shipping details, due dates etc.), processing and fulfilling purchase orders, tracking shipments, invoicing orders, and resolving customer order/service-related issues. Collecting, organizing and maintaining required records in accordance with compliance needs. Coordinating shipments from suppliers, including the issuance of purchase orders, related invoicing and shipment tracking in conjunction with the established business unit purchasing plan. Communicating key and accurate information to Administrative and Sales Management as well as other team members. Informing Manager of unresolved issues that require assistance for resolution in a timely manner. Coordinating the issuance of Return Material Authorizations for returns from customers and administering the disposition of credits, product evaluations, and product returns to supplier including shipment to/from Asia. Managing shipping documents between the company, 3PL Warehouse, customer/supplier as required. Maintaining accurate and up-to-date files and ensuring that confidential information is treated discreetly and safeguarded as required. Creating shipping labels, commercial invoices etc., required for international outbound shipments. Qualifications: The ideal candidate for this position will have: At least 5 years of experience in a similar role. Experience with SAP or a similar ERP, WMS is a plus Strong knowledge of purchase order information (i.e. terms, pricing, shipping details, due dates etc.). Excellent organizational skills and attention to detail. Ability to handle confidential information discreetly. Strong communication skills and ability to work well with a team as well as independently Experience with Word Doc. and Excel spreadsheet. Knowledge of international shipping procedures and documentation. Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Keywords: Jobot, Oceanside , Sales and Service Admin (Medical Equipment), Logistics, Transportation & Drivers , Irvine, California